Workflows¶

Processes for creating, reviewing, and maintaining documentation in this system.

Document Lifecycle¶

1. Draft¶

Create new documents in _drafts/
Use appropriate template from 00_meta/templates/
Add frontmatter with status: draft

2. Review¶

Move from _drafts/ to appropriate domain folder
Update frontmatter with creation date
Add to domain index if significant

3. Maintenance¶

Update updated: date in frontmatter when changed
Keep documents current and accurate
Archive outdated documents to 90_records/ if historical value

4. Archive¶

Move completed/historical documents to 90_records/
Never edit documents in 90_records/ — they're immutable
Update status to archived in frontmatter

When to Create New Documents¶

Create new documents for: - Major decisions or strategic changes - New vendor/supplier relationships - Financial records (monthly/quarterly) - Legal agreements or entity changes - Hiring or compensation changes - Significant operational changes

Update existing documents for: - Minor updates to ongoing situations - Contact information changes - Status updates on active projects

Confidentiality Handling¶

This entire repository is owner-only. If information needs to be shared with employees: - Create version in org wiki (knowledge-base repo) - Remove confidential details - Link between repos if needed

AI Ingestion Notes¶

Documents in this repo are indexed by AI systems. Structure supports: - Domain-based context from file paths - Frontmatter metadata for filtering - Full-text content indexing - Relationship mapping between documents